Placing Items on Reserve

Physical Reserves and E-Reserves

General Information

Instructors who would like to place materials on reserve in any library are asked to submit an Online Reserve Request Form.

Physical Reserves, Print or Media

Physical reserve materials can be print or media. Service desk staff can direct patrons to where these materials are held. E-reserves are more popular and convenient for students, though not all publishers will allow electronic reproduction of their materials for reserves. Please consider E-reserves first; if there are problems with copyright permissions, we will contact you about placing the items on physical reserves.

Personal copies of books and media materials may be placed on physical reserves. Staff will label and barcode all personal materials. Staff members are cautious when handling personal materials but there are some risks. Do not place valuable or irreplaceable items on reserve.

Online Reserve Request Form


Instructors can place journal articles and book chapters on E-reserves. All E-reserves are posted to your course in Blackboard in a designated E-reserves folder. Please note that most publishers will not permit use of more than 10% of a book that is still in print.

The Library will scan E-reserves but will not copy materials. Instructors are responsible for providing clean, loose, one-sided 8 ½” x 11” photocopies, with black edges minimized, for scanning. If you already have electronic copies of your readings, you may submit them to the library via flash drive or email attachment. Copyright permission is required for each listing and is granted for one semester/module.  The library will work with the Copyright Clearance Service to obtain any needed copyright permissions. A new reserve request must be initiated for each semester/module that an item is used. In some cases links can be created to electronic copies of books and journals licensed by the library without paying copyright permission fees.

Instructors who prefer to post copyrighted course readings themselves must still obtain clearance for any items that are not linked from VU licensed resources. Such readings must be protected with access limited to students and instructors in the course. Please see Copyright Clearance Servicefor more information.

Online Reserve Request Form

Submitting Reserve Requests

Please submit your completed course reserves form(s) three weeks before the beginning of the semester to ensure they are processed and filled by the start of class. Requests received after the deadline will be handled in the order received. During rush request times it may take 3-4 days to process a request.


Reserve items will be removed at the end of semester. Personal copies or articles can be picked up after the last day of exams or delivered to your department by campus mail. If you have large volume of personal materials it is your responsibility to arrange pickup. These items cannot be held or stored at the service desk.


If you have questions concerning course reserves services, library staff members are available to assist you.                    





Dan McCollum


Ben Darling


MAT Trotter


Melissa Mallon (E-reserves)

Steve Dunning (physical reserves)


LaRentina Gray


Joe Collins


Michael Jones

Science &  Engineering

Debra Stephens