Room Rental in the Libraries

Thank you for your interest in room rentals in the Jean and Alexander Heard Library. University departments, registered student organizations and off-campus groups may book space.

Usage of the space is at the discretion of the Dean of Libraries or a designee. All requests for usage of the space must be submitted to Nancy Dwyer in the Dean’s Administrative Group at 615-343-1222 or

To initiate a request for a reservation, please fill out the Room Rental Request Form or contact Nancy Dwyer in the Dean’s Administrative Group at 615-343-1222,

Please refer to the policies that govern use of the Community Room and Second Floor Gallery.


Room Description Seating capacity Rental Fee Thumbnail Photo

800BB Central Library

Classroom with tables and chairs


Campus Routine: $75

Off-Campus:  $100

800 BB Central Library

800FA Central Library

Conference room


Campus Routine: $60

Off-Campus:  $90

800FA Central

Community Room, Central Library

Meeting room

150-175 for lecture set-up

90 for a sit-down meal

Campus Routine:  $450

Off-Campus:  $900

Community Room

Second Floor Gallery, Special Collections

Reception space in a gallery setting

70 standing without tables

Campus Routine:  $200

Off-Campus:  $300

Second Floor Gallery Special Collections